PLANNED Preventative MAINTENANCE
Maintaining the performance and integrity of a commercial property is vital for the building owner, landlord and tenant. A meticulously planned preventative maintenance programme will ensure any potential defects or other issues are identified and dealt with promptly, unexpected repair costs are avoided and disruption to the occupier can be minimised.
Trinity Rose Chartered Surveyors carries out assessments of the condition of commercial buildings and design schedules of planned maintenance that are tailored to suit market sector, timescale and budget.
If you’d like to talk to our team of experts about devising a planned maintenance programme for your commercial property, please contact us.
Effective planned preventative maintenance programmes to avoid unexpected costs and disruption
It’s in all parties’ best interests to ensure a commercial property is adequately maintained. Landlords and building owners should rightly be concerned with protecting their investments, ensuring they don’t fall into disrepair and incur excessive repair costs. Tenants meanwhile will want to keep their premises performing satisfactorily and avoid potential dilapidations claims when the lease term concludes.
What is included in planned preventive maintenance?
Trinity Rose Chartered Surveyors produces planned preventative maintenance (PPM) schedules that take account of the current condition of a building and the work we forecast will be required to keep it functioning in optimal condition in the immediate to long term.
We produce planned maintenance schedules for premises that accommodate all market sectors, notably schools, churches, corporate, retail and industrial environments where regular maintenance is critical. We conduct a thorough inspection that includes building pathology and usage before devising a comprehensive maintenance schedule that incorporates a specific PPM cycle, i.e. typically five to 10 years, and a financial forecast that can prove invaluable for budget planning by building owners, landlords, tenants and sinking fund managers.
If you’d like to talk to a planned maintenance specialist to assess your commercial premises or just need some PPM advice, please get in touch.
- Planned maintenance programmes that are tailored to suit the client, sector and budget
- Ensuring commercial property is well maintained and performing as it should
- Planned maintenance schedules over a prescribed period of time with expert financial forecasting
- Eliminates unexpected dilapidations claims when the lease term ends
We offer Planned Preventative Maintenance services in Hampshire, Dorset and Surrey, including Alresford, Alton, Bournemouth, Basingstoke, Brockenhurst, Bishops Waltham, Chandlers Ford, Chichester, Christchurch, Fordingbridge, Farnham, Lymington, Lyndhurst, Park Gate, Portsmouth, Poole, Parkstone, Petersfield, Ringwood, Romsey, Southampton, Salisbury, Winchester, Verwood, The New Forest and Wimborne and the surrounding areas.
FAQs
What is Planned Preventative Maintenance (PPM)?
Planned Preventative Maintenance (PPM) is a proactive property maintenance strategy that involves scheduled inspections and repairs to maintain the integrity of a building and address any potential issues early.
Why is PPM important?
A planned maintenance program is important for both property owners and tenants. A well-maintained property will reduce the likelihood of unexpected repair costs, protect the investment, and increase its value when the owner decides to sell.
Meanwhile, tenants should be concerned with the upkeep of the property in order to avoid potential dilapidations claims when the lease term comes to an end. Planned maintenance will also minimise unexpected disruptions by identifying any issues and dealing with them before they turn more serious.
What types of facilities benefit from PPM?
The benefits of PPM apply to all types of properties and market sectors, including corporate buildings, industrial facilities, retail spaces, churches, hospitals, educational institutions and residential homes.
How is a PPM program developed?
A professional surveyor will develop a PPM program by conducting a thorough inspection of the property, including building pathology and usage. After listing all building defects and work that needs to be done, they will devise a comprehensive maintenance schedule, prioritising repairs based on their condition. The schedule will also incorporate the projected costs of work and a specific PPM cycle (typically 5 to 10 years).
What is PPM checklist?
A PPM checklist is a comprehensive document that outlines all scheduled maintenance tasks, serving as a systematic guide for maintenance teams. These may include electrical and heating systems, plumbing and water systems, and the maintenance of roofs, gutters, windows, doors, external walls, communal areas, and other structures.
Is Planned Preventative Maintenance a legal requirement?
No, Planned Preventative Maintenance is not a legal requirement. However, property owners and landlords are legally required to ensure their property is safe. PPM can help maintain compliance to regulations and identify potential issues early.
How often should PPM be conducted?
The frequency of PPM will vary based on multiple factors, such as the condition of the commercial property. Typically, a PPM cycle of 5 to 10 years is recommended.
What are the benefits of implementing a PPM strategy?
There are numerous benefits of implementing a PPM strategy:
- It helps identify potential defects or issues and deal with them promptly, keeping the property well-maintained and performing as it should;
- The owner’s investment is safeguarded by extending the longevity and value of the property;
- Landlords typically see a significant reduction in maintenance costs, as issues are dealt with before they become bigger and, therefore, more costly;
- It allows building owners, landlords, tenants and sinking fund managers to budget for maintenance more effectively;
- The tenant can avoid potential dilapidations claims when the lease term concludes.
What will happen if you don’t perform preventive maintenance?
Failing to perform preventative maintenance may lead to unnecessary deterioration of the building and its equipment, increased frequency of emergency repairs and higher overall maintenance costs. A poorly maintained property will also decline in value quickly, affecting your investment negatively.
How can technology assist with PPM?
Smart technology can increase the efficiency of PPM through digital inspection tools, scheduling software and task management applications for maintenance teams.
What happens if PPM is not followed?
When PPM is not followed, properties experience more frequent breakdowns and higher repair costs. Owners and landlords may also face legal consequences if they fail to meet mandatory safety and maintenance requirements.
Can PPM be customised for specific needs?
Yes, Planned Preventative Maintenance programmes can be tailored to suit different market sectors, timescales and budgets. Trinity Rose Chartered Surveyors specialise in designing customised PPM schedules based on the client’s needs.
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Trinity House, 123 Winchester Road, Chandlers Ford, Hampshire SO53 2DR
t: 01962 880426
Trinity House, 123 Winchester Road, Chandlers Ford, Hampshire SO53 2DR
t: 01962 888900
Trinity House, 123 Winchester Road, Chandlers Ford, Hampshire SO53 2DR
t: 02382 002500
